Many thanks to everyone who attended the EGM on May 18th '06,
The meeting was called to follow
up the discussion at the AGM in September, about the election procedure for
the officers of the Old School Trustees.
After a well argued debate, the meeting voted to have the Chairman,
Treasurer and Company Secretary elected by the AGM to serve in their
respective roles for a period of two years.
After this time, they could be re-elected for a further two years.
Other resolutions discussed and passed were more of the housekeeping
type e.g. filling vacancies that occurred between AGMs; fixing the maximum
number of trustees to twelve; the notice of any motion to put before the AGM
to 21 days prior to the date of the meeting.
Then there was a very constructive
discussion about membership and membership fees.
The meeting was unanimous in agreeing that a membership structure was
the best way for people to show their support for the Old School as they would
then have an active part in its management. There was also a consensus that
the existing number of members (100) was insufficient and that a membership
drive was needed. As a first step
to double the numbers, it was suggested that every member recruited one or
more new members. Another
proposal which was generally welcomed was that we create a Membership
Secretary who, I hasten to add, would not have to actively recruit 100 new
members but who would keep the lists and organise the communications with the
members. If someone would be
interested in taking on this challenge, please call me on either 370559 or
371103. Agreement on the
membership fee levied was more difficult but after a well spirited debate concluded with a vote that we should retain the minimum fee
to be £10 for the coming year. Donations
above this fee from members who felt that it should be more, as it was
extremely good value, would be very welcome!
Another good debate was about the
Building itself and the future plans of its layout.
There were no motions proposed or passed as such but a general feeling
was that the Bell tower (also known as the Leaning Tower of Stoke Climsland)
should be preserved if at all possible as it was an integral landmark for the
village. The idea of utilising
the roof space for further meeting rooms was widely supported but there were
more differing views about making the Main Hall larger by putting in a
soundproof partition wall in place of the present fixed one.
The old Toilet block did not have many friends and was almost
unanimously consigned to the great bulldozer in the sky and an equal level of
support emerged for the restoration of the old Washroom by the Office door. Again very many thanks for all the thoughts and observations,
they will help the Trustees draw up the Master Plan which the Conservation
Earlier in the meeting, I outlined
an unaudited set of management Accounts for last year.
This had shown a surplus of just over £6000.
Our income comes from a variety of sources eg events such as
Jazz/Themed Dinners made over £10,000 after all direct costs were deducted
from ticket sales. Catering made
almost £5000 on the same basis; room rental produced £7000 while the 200
Club, the Saturday market, courses and the Newsletter each made a little more
or a little less than £2000. The
Grant income was just £2700 which has had to be spent on specific remedial
work. Our costs came to £29000
which included maintenance of £8000. I
cannot emphasise enough that we do not receive any Grants for routine
maintenance and being an old building those costs will just keep coming at us.
Sadly Brigette Dixon has tendered her notice as Treasurer. There will be many other occasions to thank her for all the hard work she has put in at the Old School but I would like to thank her publicly in this column for her efficiency and dedication to the community. I also would like to take this chance to ask if anyone would like to step forward to help us in this area. Someone who has experience with Quikbooks software would be welcomed with open arms and a red carpet. The job could also be restructured and so anyone who is interested in even a small part please contact me at 370559 or 371103. Come and join the Old School whose aims are to provide culture, entertainment, internet access and courses for our all in our local community.